Your organisation's settings

Who can use this:CEOAdministrator

The Organisation section of Settings is the starting point for running your organisation in VirgilTrack. It shows your organisation at a glance and opens the tools for people’s roles and reporting lines.

Open the Organisation section

Select your picture in the top-right corner of the screen, then select Settings.
In the list on the left, select Organisation.

Only the CEO and administrators see this section.

The Organisation section of Settings: the organisation's name with its number of active people, number of departments and the month its fiscal year starts, and the Roles & permissions and Reporting hierarchy cards — The Organisation section of Settings

Your organisation at a glance

The heading is your organisation’s name. Under it, one line shows:

active people: everyone in the organisation who hasn’t left;
departments: how many departments the organisation has. This can include the CEO’s own department, Executive Suite, which the Departments page doesn’t list;
fiscal year starts in: the month your financial year begins. It is set when your organisation signs up. VirgilTrack uses July if no month was set.

To change your organisation’s name, contact details or fiscal year, ask a VirgilTrack administrator. They change them on your organisation’s page.

Your financial year

Your organisation’s financial year is the 12 months it plans and accounts for, starting in the month shown as fiscal year starts in. VirgilTrack’s screens use both words for the same thing: Fiscal year starts in when your organisation signs up, and Financial year, for example “Financial year 2026/27”, on the CEO’s Work Reports page. This manual says “financial year”.

VirgilTrack uses it, for example, for This financial year on the Work Alignment page and for the quarters of the quarterly review reminders.

The tools

Card	What it opens	Use it to
Roles & permissions	The Role Management page	Change several people’s roles and choose department managers, then save them all at once. See Role Management.
Reporting hierarchy	Settings, then Roles & hierarchy	Set who reports to whom, “so weekly reports roll up correctly”, by dragging people onto their manager. Each change saves straight away. See Reporting lines and roles.
Leadership and people	Your organisation’s page in Platform administration	Change the CEO or managers, handle people leaving, and manage invitations. Only administrators see this card. See Organisations.

Which tool should I use?

You want to	Use
Change who someone reports to	Settings, then Roles & hierarchy: drag them onto their new manager.
Make someone a team’s manager	Settings, then Roles & hierarchy: drag each team member onto them. They become a Team Manager.
Move someone to another department	Settings, then Roles & hierarchy (Department Assignment), or the department’s page. See Manage a department.
Choose a department’s managers	The department’s page, Settings, then Roles & hierarchy (Managed Departments), or Role Management.
Change many people’s roles in one go, and check every department has a manager	Role Management. Its Department Coverage card shows departments with no departmental manager. Roles there still follow the reporting lines: see Role Management.
Invite someone new	The green plus button in the Team: bar. See Invite team members.
Change who is CEO	Ask a VirgilTrack administrator.

When someone leaves

People can’t delete their own accounts, because their work belongs to the organisation. Instead:

The person asks to close their account in Settings, then Your account. See Your work record and leaving.
You, as CEO, and VirgilTrack’s administrators get the request by email and under the bell, with any note the person added.
A VirgilTrack administrator uses Leaving… on your organisation’s page to hand the person’s work over and close the account. Their work record stays theirs. See Organisations.