Statuses and labels

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This page explains the statuses and labels you see on VirgilTrack’s screens, in one place. Labels are written exactly as they appear on screen, so some are capitalised differently from one screen to the next.

For the meaning of other words, see the Glossary.

Risks

Risk statuses

Status	What it means	How a risk gets it
Not assessed	The risk has no likelihood and impact yet, so it has no score.	You copy it from the Risk Repository with Copy Selected. Only its owner can assess it.
New	The risk has been identified, but no actions have been taken yet.	You add it with Add risk, or move its card back to Yet to Start on the Kanban board.
In Progress	Actions are being taken to reduce the risk.	Its owner assesses it, or someone moves its card to Under Control on the Kanban board.
Mitigated	The risk has been dealt with and is under control.	Someone selects Mark as mitigated once all its controls are implemented, or moves its card to Mitigated on the Kanban board.
Archived	The risk has been put away and is no longer worked on. Nothing is deleted.	Someone selects Archive in the risk register.

Risks that are Not assessed, Mitigated or Archived can’t be edited. Moving a card to Mitigated on the Kanban board only changes the status; see The Kanban board.

Groups in the risk register

The buttons at the top of the risk register show one group of risks at a time, each with a count.

Group	What it shows
Active	Risks that are New, In Progress or Not assessed. The register opens on this group.
Not assessed	Risks still waiting for their owner to assess them.
Mitigated	Risks marked as mitigated.
Archived	Risks that have been archived.
All	Every risk in the register.

Score levels

Each assessed risk has a score out of 10, and the score gives its level. See How risk scores work.

Level	Score
Low	Below 3.5
Moderate	3.5 to below 6.5
High	6.5 to below 8.0
Critical	8.0 and above
Not assessed	No score yet

Other risk register labels

Column	Label	What it means
Controls	None	The risk has no controls yet.
Controls	A bar and a count such as 2/3	Two of its three controls are implemented. Controls the AI suggested and nobody accepted aren’t counted.
Next review	A date in red with overdue	The review date of a New or In Progress risk has passed.
Next review	–	The risk is Not assessed, so no review is planned.
Alignment	Strategic and a number, such as Strategic (2)	The risk threatens that many objectives in your strategic plan. Point at the badge to see which.
Alignment	Operational	The risk doesn’t threaten any objective.

The filters on these columns use the words No controls, All done and In progress (controls), and Not scheduled, Overdue, Within 7 days and Later (next review). See The risk register.

Controls

On a risk’s Controls tab, each control shows one of these labels:

Label	What it means
To do	The control isn’t implemented yet, and its Done by date hasn’t passed.
Overdue	The control isn’t implemented yet, and its Done by date has passed.
AI suggestion	The AI suggested this control. It isn’t on the risk’s to-do list until someone selects Accept as a control.
Implemented	Someone marked it as implemented. Its window says “Implemented by” and their name.

The filters above the list are To do, Done, AI suggested and All. See Risk controls.

Tasks

Task statuses

These are the statuses on a task’s own page:

Status	What it means
Not started	Nobody has started the task yet.
In progress	The person it is for has started it.
Blocked	The person it is for can’t move forward, and has said why.
Done	The work is finished, and whoever finished it has said how.
Overdue	The task is marked as late.
Rescheduled	The task’s due date has been moved.

Some other screens, such as the calendar’s task panel, write In Progress. A finished task can also show Verified by and the name of the lead who checked it.

Beside the status, a second badge shows the due date. It turns red once the date has passed, even when the status hasn’t changed:

Due badge	What it means
Overdue by and a number of days, such as Overdue by 3 days	The due date has passed.
Due today, Due tomorrow	The task is due very soon.
Due and a day, such as Due Friday, in 4 days	The task is due within a week.
No due date	The task has no due date.
Done and a date	The day the task was finished.

Lanes on the task board

On the Tasks page, the board view groups tasks into four lanes:

Lane	Tasks in it
To do	Tasks that are Not started, Overdue or Rescheduled
In progress	Tasks that are In progress
Blocked	Tasks that are Blocked
Done	Tasks that are Done

Dragging a card to Done opens the task’s page, so you can say how it was done. See Tasks.

Other task labels

Label	What it means
Low priority, Medium priority, High priority, Critical priority	How urgent the task is.
Suggested by VirgilTrack	VirgilTrack suggested the task.
From the email and the email’s subject	The task came from work found in your connected mailbox. See Tasks from your email.

KPIs and objectives

On the KPIs page, each KPI has a status for the current plan year. It compares the KPI’s actual result with this year’s target.

Status	What it means
On track	The result has reached this year’s target.
At risk	The result is at least 75% of the way to the target, but hasn’t reached it.
Off track	The result is less than 75% of the way to the target.
No data yet	No result has been recorded for this year.

An objective’s status works the same way, from the average of its KPIs that have a result. Some screens write these statuses with capitals, such as On Track, or show No data. See The KPIs page.

Strategic plans

Execution, then Manage lists your organisation’s strategic plans, each with one of these statuses:

Status	What it means
Active	The plan has been approved. It is the plan the Execution pages use.
Awaiting approval	The plan has been sent for approval and is waiting for an answer.
Draft	The plan hasn’t been sent for approval yet, or it was rejected and sent back for changes.

See Bring in your strategic plan.

Budgets

On the Budget page, each initiative with an allocated budget for the year shows a funding status. VirgilTrack works it out like this:

Funding status	When it shows
Fully Funded	The secured amount covers the whole allocated budget.
Seeking External Grant or Awaiting Ministry Approval	Part of the money isn’t secured yet, and this status was chosen for the initiative.
Partially Funded	Some of the money is secured, but not all.
Unfunded	None of the money is secured.

An initiative with no allocated budget for the year shows No allocation yet instead. The Funding Gap is the part of the allocated budget that isn’t secured; it is never less than zero. See The Budget page.

Work reports

Label	Where	What it means
Draft	Your weekly report	You haven’t submitted the report yet. The person you report to can’t read it.
Submitted	Your weekly report	You have sent the report.
Not submitted yet	Your team’s reports (managers)	This person hasn’t submitted their report. You can’t pick their points yet.
No points	Your team’s reports (managers)	This person submitted a report with no points.
A count such as 2 of 5 picked	Your team’s reports (managers)	You have ticked two of this person’s five points.

See Work reports and records.

Calendar tasks

Label	What it means
Done by and a name	Someone marked the calendar task as done. The first person to do it marks it done for everyone involved.
did it	Beside a person’s name: this person is the one who marked it as done.

Archive task… retires a calendar task without marking it done. You give a reason, which is kept with the task. See Calendar and reminders.